Join Our Team

Events and Programming Coordinator

Cultivate, Grow, Restore

We are currently taking applications for our Events and Programming Coordinator. Interested? Read more below and then fill out the form at the bottom to apply!



 This is a Part-Time position with the opportunity to grow into Full-Time.
 Reports to: Executive Director (Brianne Womack)
Location: Fields of Grace Flower Farm – Shiloh, Ga 

Mission Statement

Fields of Grace Ministries is a nonprofit flower farm and healing retreat dedicated to providing a safe, peaceful space for women who have experienced trauma and for caregivers who need rest and renewal. Through the beauty of nature and the hope of Jesus Christ, we offer healing, belonging, community, and restoration.

Position Summary

The Events & Programming Coordinator is a vital member of the Fields of Grace team responsible for the planning, coordination, and execution of all events and programs held at Fields of Grace. This role includes managing logistics for ministry partner events, field trips, rentals, classes, day visits, and seasonal fundraisers such as Tulip Fest and the Annual Gala. The Coordinator ensures each guest’s experience is thoughtful, welcoming, and seamlessly executed—from pre-event communication to final clean-up.  This position requires exceptional administrative, organizational, and interpersonal skills to steward the experience of every guest with excellence and Christ-like hospitality.


Key Responsibilities

Event Coordination

  • Serve as the primary point of contact for all event inquiries (e.g. field trips, rentals, workshops, photo sessions, etc.)

  • Coordinate scheduling with the Executive Director and Farm Manager.

  • Create and send policies, contracts, and invoices using QuickBooks.

  • Oversee all logistical planning, communication, set-up, execution, and close-out for each event.

  • Ensure technology (speaker, lights, iPad) and hospitality stations are ready

  • Manage all inventory and ordering for food, decor, supplies, and paper goods.

  • Lead pre- and post-event checklists (including pavilion cleaning, merchandise set-up, and trash management).

  • Maintain clear communication with the Marketing Coordinator and the Executive Director for promotions and FAQs.

  • Ensure event spaces are always guest-ready and aesthetically excellent

  • Communicate with guests pre-event: details, FAQs, reminders, directions

  • Coordinate volunteer involvement as needed

Ministry Programming

  • Work with the Executive Director to develop and schedule meaningful programming for ministry partners and local guests.

  • Manage logistics for speakers, testimonials, volunteers, crafts, and hospitality for each program.

  • Maintain Google calendars and event folders with all relevant documentation (timelines, feedback forms, budgets).

  • Procure materials, order supplies, and ensure smooth day-of operations.

  • Promote a welcoming environment and uphold a spirit of care, reverence, and joy in each gathering.

Guest Hospitality & House Management

  • Coordinate stays for both paying and Grace guests, including communication, contracts, invoices, and customized preparations.

  • Oversee hospitality touches: fresh flowers, room fragrances, encouragement notes, and personalized gift baskets.

  • Collaborate with the house cleaner to ensure immaculate cleanliness before and after each stay.

  • Remain on-call during guest stays to support needs with compassion and discretion.

Facilities, Supplies & Collaboration

  • Maintain supplies for bathrooms, kitchen, and events (hand soap, paper towels, trash bags, etc.).

  • Manage the organization of studio, office, and kitchen areas regularly.

  • Work collaboratively with team members (marketing, house cleaner, volunteers, farm crew) to ensure smooth weekly rhythms and event readiness.

  • Help monitor, replenish, and display merchandise in the mini market.


Fundraiser Leadership (Tulip Fest, Gala, etc.)

  • Plan and lead the execution of Fields of Grace’s major fundraising events

  • Coordinate with Director, marketing team, vendors, sponsors, and volunteers

  • Manage logistics such as ticketing, decor, food service, entertainment, and guest communications

  • Oversee fundraising materials (signage, donation stations, guest brochures)

  • Track post-event outcomes and ensure follow-up with guests and donors



Qualifications

  • Strong administrative and organizational skills with attention to detail.

  • Comfortable managing multiple projects, timelines, and people at once.

  • Self-starter with the ability to lead both small and large events

  • Excellent written and verbal communication.

  • Strong sense of hospitality, aesthetics, and customer care.

  • Ability to work both independently and collaboratively with a small team.

  • Physical stamina for event prep (lifting, cleaning, organizing, moving furniture).

  • Familiarity with or a heart for Christian ministry and women’s healing work.

  • Proficiency in Google Drive, QuickBooks, and Canva or similar platforms is helpful.

Schedule & Compensation

  • Flexible schedule; some weekends and evenings required.

  • Compensation based on experience and weekly hour commitment.

  • Opportunity to grow within a mission-driven, ministry-oriented environment.