Events and Programming Coordinator

Part-Time | Opportunity to Grow into Full-Time
Location: Fields of Grace Flower Farm – Shiloh, Georgia
Reports to: Executive Director

Join Our Mission

At Fields of Grace Ministries, we believe in the healing power of beauty, rest, and the presence of God. Our nonprofit flower farm and retreat space exists to serve women who have experienced trauma and caregivers in need of renewal—offering a place of peace, belonging, and restoration through nature and the hope of Jesus Christ.

We are seeking a highly organized, detail-oriented, and hospitality-driven Events & Programming Coordinator to help bring our mission to life through meaningful gatherings and experiences.

About the Role

The Events & Programming Coordinator plays a vital role in creating seamless, welcoming, and impactful experiences for every guest who visits Fields of Grace. From intimate retreats to large seasonal festivals, this role ensures that every detail is thoughtfully planned and executed with excellence and Christ-like care.

This position is ideal for someone who thrives in both behind-the-scenes logistics and front-facing hospitality, and who feels called to serve in a ministry-centered environment.

What You’ll Do:

Event Coordination

• Serve as the primary point of contact for all event inquiries including field trips, rentals, workshops, and photo sessions

• Coordinate scheduling with leadership and manage all event logistics from start to finish

• Prepare contracts, policies, and invoices

• Oversee event setup, execution, and cleanup

• Ensure all spaces are beautiful, organized, and guest-ready

• Manage event inventory including décor, supplies, and hospitality items

• Communicate clearly with guests before each event, providing details and guidance

• Coordinate volunteers and support team members as needed

Ministry Programming

• Collaborate with leadership to plan meaningful, mission-aligned programming

• Coordinate speakers, materials, and hospitality elements for each gathering

• Manage schedules, calendars, and program documentation

• Ensure smooth, welcoming, and well-executed experiences for all attendees

Guest Hospitality & Retreat Coordination

• Coordinate stays for both paying guests and ministry (“Grace”) guests

• Prepare personalized, thoughtful touches such as fresh flowers, notes, and gift baskets

• Ensure the mission home is clean, peaceful, and ready for each guest

• Provide on-call support during guest stays with care and discretion

Facilities & Team Collaboration

• Maintain organization and supplies across event, kitchen, and guest spaces

• Support the overall beauty and functionality of the property

• Work closely with the team to ensure smooth weekly rhythms and readiness

• Assist with merchandise organization and display in the farm’s mini market

Fundraising Events

• Lead the planning and execution of major events such as Tulip Fest, Sunflower Jubilee, and fundraising gatherings

• Coordinate with leadership, vendors, sponsors, and volunteers

• Manage event logistics including ticketing, décor, food service, and guest communication

• Support donor engagement and post-event follow-up

Qualifications:

• Highly organized with strong attention to detail

• Able to manage multiple projects and timelines with grace

• A self-starter who can lead events both big and small

• A clear and thoughtful communicator

• Passionate about hospitality, beauty, and creating meaningful experiences

• A collaborative team player with a servant’s heart

• Physically able to assist with event setup and preparation

• Aligned with the mission of Christian ministry and women’s healing work

Experience with tools like Google Drive, QuickBooks, and Canva is a plus.

Schedule & Compensation

• Flexible, part-time schedule (some evenings and weekends required)

• Compensation based on experience and availability

• Opportunity for growth within a mission-driven organization

How to Apply

If you feel called to be part of the work God is doing at Fields of Grace, we would love to hear from you.