Join Our Team

Events Coordinator

Cultivating Connection. Growing Awareness. Sharing Grace.

We are currently looking to hire a part-time (with potential to grow) Events Coordinator. Interested? Read more below and then fill out the form at the bottom to apply!

Our Mission

Fields of Grace is a nonprofit flower farm and healing retreat dedicated to providing a safe, peaceful place for women who have experienced trauma or who are caregivers in need of rest and renewal. Our mission is to create an environment where beauty, rest, and the love of Christ offer space for healing and hope.

Position Overview

The Events Coordinator is responsible for overseeing and executing all revenue-generating events and rentals at Fields of Grace. This includes coordinating private and public events such as field trips, design classes, pavilion/kitchen/house rentals, day visit packages, photography sessions, and large-scale fundraisers like Tulip Fest and the Annual Gala. The Events Coordinator ensures each event is planned with excellence, aligns with our mission, and contributes to the financial sustainability of the ministry.

Qualifications & Skills

  • Strong organizational and administrative skills with high attention to detail.

  • Proven experience in event planning, hospitality, or customer service.

  • Excellent communication and interpersonal skills.

  • Self-starter with the ability to multitask and manage timelines.

  • Physical ability to lift, clean, and set up for events.

  • Familiarity with QuickBooks, Google Drive, and Canva is a plus.

  • Passion for creating beautiful, welcoming environments that align with a faith-based mission.

Key Responsibilities

Revenue Event & Rental Management

  • Respond to all inquiries for event rentals and packages (e.g. pavilion, kitchen, house, design classes, field trips, photography sessions, etc.)

  • Coordinate scheduling with the Executive Director and Farm Manager.

  • Prepare and send contracts, policy agreements, and invoices using QuickBooks.

  • Ensure all communication, planning, and logistics are clear, timely, and professional.

  • Track deposits, payments, and signed agreements for each event or rental.

  • Maintain records of attendance and income for reporting purposes.

Fundraising Event Oversight (Tulip Fest, Gala, Fall Flower Fundraiser, etc.)

  • Lead the planning, promotion, and execution of large-scale revenue events.

  • Coordinate event timelines, schedules, vendor communication, ticketing, and volunteer roles.

  • Collaborate with the Marketing team to promote events effectively and maintain brand alignment.

  • Ensure fundraising events are aesthetically beautiful, mission-aligned, and financially successful.

  • Oversee event merchandise, mini market setup, signage, and donation stations.

  • Manage event wrap-up, cleanup, and post-event evaluations.

Event Execution & Hospitality

  • Oversee or assist with physical setup (tables, signage, audio equipment, decor).

  • Ensure bathrooms, pavilion, kitchen, and guest areas are clean, well-stocked, and ready for use.

  • Prepare and serve food or snacks as needed, with excellence and care.

  • Set up and manage merchandise displays, pricing, and cashbox/iPad payment systems.

  • Welcome guests and provide a warm, organized, and professional presence during events.

  • Manage post-event clean-up, trash removal, and reset for the next event.

House Rental Coordination

  • Schedule guest stays, send rental agreements, invoices, and pre-arrival instructions.

  • Coordinate with the cleaning team to ensure the home is spotless and beautifully prepared.

  • Add personal hospitality touches (flowers, notes, room spray, etc.)

  • Remain on-call during guest stays for any support needed.

Facilities & Inventory Management

  • Maintain organization and readiness of event spaces (pavilion, kitchen, storage, bathrooms).

  • Track and reorder needed supplies: paper goods, hand soap, cleaning supplies, etc.

  • Keep the Mini Market stocked, tidy, and ready for set-up.

  • Ensure technology is charged and functional (iPad, speaker, lighting, etc.)

Team Collaboration

Communicate regularly with:

  • Executive Director – for scheduling, policies, and vision alignment.

  • Marketing Coordinator – for event promotions, materials, and signage.

  • Farm Crew – for site preparation and outdoor needs.

  • Cleaning Team – for home and pavilion readiness.

  • Volunteers – for event support and setup/cleanup roles.

Schedule & Compensation

  • Flexible hours with required availability on some weekends and evenings.

  • Compensation based on experience and availability.

  • Opportunity to grow into a full-time role based on performance and funding.

Interested?

Please email your resume and a short statement of interest to Chris Largent (Executive Director) at chris@fieldsofgraceflowerfarm.com

Would you like to volunteer for events?

Please fill out the form below to hear more about volunteer opportunities. We look forward to serving alongside you!